Legal & Compliance
Privacy Policy
This policy describes how DIT Health collects, uses, shares, and protects personal information when you visit our website or communicate with us about our healthcare services.
Overview
At DIT Health, we recognize the importance of protecting personal information and respecting the privacy of individuals who visit our website or communicate with us.
This Privacy Policy explains the types of information we may collect through our website, how that information may be used, when it may be shared, and the choices available to individuals regarding their personal information.
DIT Health provides HCC risk adjustment coding, HEDIS chart review and abstraction, quality assurance and coding validation services.
Our work involves healthcare information that may be sensitive in nature. We recognize the need to distinguish between ordinary website inquiries and patient information handled in connection with healthcare service engagements.
By using our website, you can review the privacy practices described below.
Information We Collect
Depending on how you interact with our website, we may collect information that you choose to provide and certain technical information associated with your visit.
Information You Provide
When you complete a contact form, request a consultation, or inquire about our services, the information collected may include:
- First and last name
- Work email address
- Phone number
- Company or organization name
- Job title
- Country or region
- Services of interest
- Project requirements or other information included in your message
We use this information to understand your inquiry and communicate with you about your requirements.
How We Use Your Information
Personal information collected through the website may be used for legitimate business and website-related purposes, including:
- Responding to inquiries and consultation requests
- Providing information about our healthcare services
- Understanding project requirements and potential business opportunities
- Communicating about requested services or proposed engagements
- Managing website functionality and identifying technical issues
- Evaluating website performance and improving the visitor experience
- Maintaining appropriate business records
- Addressing applicable legal, regulatory, and contractual obligations
Where consent is required for a particular use of personal information, the relevant consent requirements will apply.
We do not intend our general website inquiry forms to be used for submitting patient records or protected health information.
Healthcare Information & Patient Privacy
DIT Health provides services involving clinical documentation, diagnosis coding, medical record review, and healthcare data-related activities.
Information handled as part of these engagements may include patient medical records and other sensitive health information.
In the United States, certain health information is protected under the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations.
Where DIT Health handles protected health information on behalf of a healthcare organization, the applicable privacy, security, contractual, and business associate requirements must be determined according to the engagement and the parties’ responsibilities.
Healthcare information received for an authorized service engagement should be used and disclosed only for permitted purposes and handled in accordance with applicable legal and contractual obligations.
Information Security
We recognize that personal information and healthcare-related records require appropriate protection against unauthorized access, disclosure, alteration, and loss.
The security measures appropriate to particular information depend on its sensitivity, the systems involved, and the applicable legal and contractual requirements.
These considerations may include access management, secure information exchange, information integrity, confidentiality responsibilities, and appropriate procedures for handling security concerns.
No internet-based system or electronic transmission method can be guaranteed to be completely secure.
Specific technical and organizational security practices applicable to DIT Health’s operations and client engagements should be confirmed through the relevant security documentation.
For additional information about our approach to healthcare information security, please visit our Security & Compliance page.
Data Retention
Personal information should be retained only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable legal, regulatory, contractual, and legitimate business obligations.
Relevant considerations may include:
- The nature of the information collected
- The purpose of the inquiry or business relationship
- Applicable recordkeeping requirements
- Contractual retention obligations
- Legal or regulatory requirements
- The need to resolve disputes or maintain necessary business records
Retention periods may vary depending on the information involved and the context in which it is processed.
Your Privacy Rights
Depending on your location and applicable privacy laws, you may have certain rights concerning personal information held about you.
These rights may include the ability to:
- Request access to personal information
- Request correction of inaccurate information
- Request deletion of eligible information
- Object to or request restrictions on certain processing activities
- Withdraw consent where processing depends on consent
- Request information about applicable data-sharing practices
- Exercise other rights available under relevant privacy legislation
Not all rights apply in every jurisdiction or circumstance, and certain requests may be subject to legal exceptions.
To submit a privacy-related request, please contact DIT Health using the contact details provided at the end of this policy.
We may need to verify your identity or request additional information before responding.
Third-Party Websites
Our website may include links to external websites, professional platforms, or other third-party resources.
These websites operate independently and may have their own privacy notices, data collection practices, and security policies.
DIT Health does not control the privacy practices of third-party websites.
We encourage visitors to review the relevant privacy policies before providing personal information through external services.
Children’s Privacy
The DIT Health website is intended for healthcare organizations, business representatives, and individuals seeking information about professional healthcare services.
It is not designed or directed toward children under the age of 13.
We do not intend to collect personal information directly from children through our website.
If you believe a child has submitted personal information through our website, please contact us so the matter can be reviewed.
International Data Considerations
Visitors and business contacts may access the DIT Health website from different countries or regions.
Privacy and information protection requirements may differ depending on an individual’s location, the type of information involved, and the organizations processing it.
Where personal information is transferred across national borders, any applicable legal requirements and contractual safeguards must be considered.
Specific information about data storage locations, international transfers, and related safeguards should be provided where applicable to DIT Health’s actual processing activities.
Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in website functionality, business operations, information handling practices, or applicable legal requirements.
When updates are made, the revised policy will be published on this page with an updated effective date.
We encourage visitors to review this page periodically to stay informed about the privacy information associated with the DIT Health website.
Contact Us
If you have questions about this Privacy Policy, how personal information is handled, or your applicable privacy rights, you can contact DIT Health.
DIT Health
Privacy inquiries
Please do not include patient records or protected health information in general privacy inquiries.